Charging for copies and scans

Up to this point all the copying and scanning we have done for researchers has been free.  It was decided that we needed to get some return for our time and supplies.

I checked with all of my “buddies” on the SAA Lone Arrangers list to see how others handle it.  The responses varied widely from no charge, to $20/hr research fees.  There seemed to be a lot around the $0.25/page level.  The one I wanted just asked for a donation and gave contact information on how to send the money.

After a discussion this is what we ended up with:

There is a minimum charge of $5 per request.  This includes up to 20 black and white copies or scans of standard size.

Make checks payable to:
Warren Hunting Smith Library Associates
Hobart & William Smith Colleges
334 Pulteney St.
Geneva, NY 14456

I wanted to go with the donation because then I wouldn’t have to track anything.  I worked out a procedure with our secretary that when I send the “Policy” to someone I will cc: her.  She will notify me when she receives a check and I will send the materials.

I have a feeling this is going to cut down on the number of requests we receive.  It will be interesting to see what happens.