Reunion

May 31, 2006

I said yesterday that I would get busy with the cataloging backlog, but reunion is this weekend so it's time to pretty up.  I've spent the morning dusting display cases, putting out Class scrapbooks that have be requested, etc.  Now I need to clean off my desk. It has been getting buried over that last month while I've been doing other things.

Every reunion the Alumni House adds what they call "Archives Dig" to the schedule.  This means I come in for an hour and a half on what is normally my day off and just sit here.  They have so many other things scheduled that I've had a total of 3 people in 3 years come in to visit.  The first year I was here I went all out and did a big display, 2nd year I put out yearbooks and the student newspaper, last year I put out yearbooks, this year I'm going to sit here and play Sudoku. ๐Ÿ™‚ 

This is the form we decided on.  We being Sara Greenleaf, head of tech services and myself.

530 _ _ |a Electronic reproduction available.

533 _ _ |a Electronic reproduction, |b Geneva, N.Y.: |c Hobart and William Smith Colleges, |d [year scanned] |e Scanned at 300dpi and saved in TIFF format; resized at 640 pixels as JPEG for catalog display.

I don't have much of a background in cataloging and Sara is an expert so it's great to have her help.  Apparently things like using a ; instead of have two sentences are important.   

Now I'll be able to catch up with the cataloging. ๐Ÿ™‚ 

James Leach, the regional archivist, just called and asked me to publicize the next meeting of the College Archivists Roundtable. We will meet next Thursday, June 8th, at the University of Rochester for demonstrations of phase boxes (quick and dirty; refined) and encapsulation. For more information you can contact James Leach at RRLC (585) 223-7570.

These Roundtable meetings have been a fantastic resource. It’s always a help to get together with colleagues and be able to ask “how are you handling this?”

I've been giving thought to adding a tag in my MARC records for photographs.

533 is defined as "reproduction note"

This is what I came up with.  Let me know what you think.

533 _ _ |a Photograph scanned and saved as computer file. |b Geneva, N.Y.: |c Hobart and William Smith Colleges, |d [year scanned] |e Scanned at 300dpi and saved in TIFF format.  Resized to 640 pixels and saved as JPEG for catalog display.

I went to the digitization expo yesterday and I’m back with lots to think about. I think it helped be get over my “post-vacation depression.” ๐Ÿ™‚ Plus I got to see a number of people I haven’t run into in a while, and had a fun lunch.

I listened to four presentations and chatted with vendors. The fun is that I don’t seem to come back with facts to share but with ideas for projects. Here are the thoughts I scribbled all over my program. I’m interested in comments on how to proceed, or any other good ideas.

  • Have the images on my homepage change each time someone accesses it. We have about 1/3 of the photo collection online now, there must be a way to do this.
  • Add online exhibits to my page to create interest in special collections.
  • Does it matter if scanned photos are not in order on the CD’s? They are on the server and can be searched there by call number. That means, if I get a request for a scan, why not just stick in on whatever the current CD is? Or I guess I could to a folder for requested scans and put them all one one CD. What do you think?
  • We have been saving photos in TIFF format then re-saving as JPEG in two different sizes, display and thumbnail. Apparently it’s possible with some systems to convert for TIFF to JPEG2000 on the fly when uploading. That is worth tracking down.
  • I have students newspapers that need to be microfilmed. Now they can microfilm, digitize, OCR and index them at the same time. Perhaps we should look for money to do the old microfilm as well. I can see it being used a lot!
  • But then I believe we have a microfilm scanner upstairs somewhere. Perhaps I could put a student to scanning them. That’s step one at least.

Look at that, years of work from listening to Angela O’Neal of the Ohio Memory project, Pam O’Sullivan of Rochester Images, Peter Verheyen and Nicolette Schneider of SU Digital Projects and Stacy Person of UBdigit, and chatting with a few vendors.

Thanks WNYLRC!

Christopher Harris who did the workshop on Blogging I mentioned last week, has just added his full presentation for an all day workshop he is doing online.  If you are interested I blogging I highly recommend it. http://www.schoolof.info/infomancy/

(Originally posted May 2, 2006)

The SAA workshop was very good, though very theoretical. I did come home with a few tips I can put into action.

* Bookkeeper to deacidify paper
* Use MARC tag 530 for information on the digitized images in the
record of the actual item.
* Types of open source depository software and what they are best
for. (all much too big and complicated for lone arranger, me)

More to come. I haven’t had time to process what I’ve learned yet and
I’m off to SE Arizonia on vacation until May 15th. I’ll get back to you
with more.

The organzation of the workshop was done by Sue Hamburger (sic) and it
was great. She made reservations and arrangements ahead for out of town
people who might want to have dinner together, and provided outstanding
snacks, including ice cream from the Penn State Creamery.

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