There seems to be much repetition with in our photograph collection.  Many early viewbooks were taken apart and cataloged as separate images.  The student workers alerted me to the fact that they seemed to be scanning images that they had already scanned.  When there was more than one image on a page, we have scanned each separately.

I decided to catalog the whole viewbook as an item, so they started scanning them as whole pages, text and all. My first thought was to make each page a separate holding.  I’m glad to say that it dawned on me to make the whole viewbook one pdf file.  I used the genre heading “viewbooks” from AAT so they can all be found easily in the catalog.

This means that the same image can be found in the catalog with it’s own subject tracings, and as part of the viewbook from which it came.

I’m very happy with the results. 🙂



Originally uploaded by Linda Clark Benedict

Check the “new archives” set on Flickr to see all the latest pix. The current moving schedule has us moving in on August 18th. I’ll be on vacation until the 19th, so with luck, I’ll come back ready to move into a new desk. 🙂

After 5 years, I thought I had learned a lot about preservation…not even close!  The detail about the materials and structures of paper based items and the external factors that effect them is extensive, but easy to absorb. They even have quizzes (instant correct answer) to help you get it in your head.

I guess I knew most of the external factors, heat, humidity and light.  But I was unaware of the factors inherent in the materials that also put them at risk.

If, like me, you are not formally trained in archives work I urge you to check it out. Preservation 101

I’ve set up a wiki on PBwiki to be the procedure manual for the whole library.  I started with just a table of contents listing the department names.  Then I set up a page for archives procedures with links to the following:

  • Cataloging, Authority Control, Finding Aids
  • Email lists
  • Donations,  Deed of gift, Acknowledgement
  • Phot scanning
  • Shelving
  • Vertical File

These are all procedures I had already written in Word so I did a lot of cut and paste.  The wiki format should allow me to update procedures quickly and as often as needed.  And just think, it’s all in one place!

We are keeping it as a private wiki so I can’t invite you to view it.  Take a look at PBwiki though.  It’s free and fairly easy to use

The walls are going up.

July 22, 2008


Originally uploaded by Linda Clark Benedict

Here is a look at the new archives office with the door framing and some of the walls. Oh if only they had moved the flat file in before the walls went up it would have been so much easier. I tried to tell them. 🙂

I had to get hold of some old VHS tapes for the Office of Communications, so I snuck in behind the plastic to get them. There are some places I just can’t get to, so others are waiting for answers. But, what can I do?

Check out and my set New archives to see a couple more pictures by clicking on this picture.

Goodbye to the old.

July 17, 2008


Originally uploaded by Linda Clark Benedict

The old archives cage is coming down. It actually makes me a little sad. I keep thinking of the song “goodbye to you, goodbye to everything we knew.”

I hope it won’t be too long before I can show you some really cool pictures of new archives.

Blogging Archvists

July 17, 2008

There is a great post from Curiouschild on why we should  blog and how to get our blogs read.  Check it out!

  • RSS Disturb the universe?

  • Pages

  • July 2008
    M T W T F S S
    « Jun   Aug »
  • Meta