Open for business

August 28, 2008


Originally uploaded by Linda Clark Benedict

It is going to take months to get everything in the storage area in the right place and the shelves labeled, but other than that we are ready to go!!

It has been an interesting summer. 🙂


I’m planning on attending the Persistence of Memory Conference in December. It is in Chicago and presented by th Northeast Document Conservation Center. It sounds like it will be right on target for those things I chew on when I can’t sleep. What to do about all those VHS and 3/4in tapes, audio, stuff born digital, converted to digital… How are we going to make sure they won’t just going to disappear down a black hole?

Any of you planning on attending? I’ve reserved a room, I could change it to a double if someone wants to share!


Originally uploaded by Linda Clark Benedict

As soon as they clean, I’m ready to move in!!!

I was actually able to get to the collections yesterday to answer some of those research questions that have been piling up.

Now, that is a desk!

August 19, 2008


Originally uploaded by Linda Clark Benedict

I wasn’t able to start moving in today as planned, but the furniture has appeared. I didn’t expect such an impressive desk. I must be more important than I thought. 🙂

They still have the card catalog and phot files “pinned” so I can’t get to them. I’ve had people waiting as long as a month for answers I can’t give them. Just a little longer, I promise!

We have doors…sort of.

August 7, 2008


Originally uploaded by Linda Clark Benedict

Here is the door to the archive office. I’m sure it will look great when it has glass and a finish. 🙂

The door between the workroom and storage area seems complete except for the knob.

I’m off the the wilderness of Maine for a week.  I can’t wait to see what it looks like when I return.

PDF Viewbooks

August 5, 2008

Here is the procedure I worked out for displaying our viewbooks in PDF format in our Voyager catalog.

In Adobe Acrobat 8, Pro

  • Combine files –>Add files
  • Select all the files for the photos in the viewbook
  • Move them so they are in the correct order
  • Select “Larger File Size” [near bottom of the window]
  • Click next
  • Review the files to make sure they are in the correct order, then click create
  • When conversion is complete, click save
  • Save to the server that handles photos [h.15v1920.pdf]

In cataloging here are the changes to the basic photograph template

  • 300 ‡a 1 ‡f Pamphlet : ‡b b&w ; ‡c 18 x 13 cm.
  • Delete 500 ‡a Title supplied by cataloger.
  • 533 ‡a Electronic reproduction. ‡b Geneva, N.Y.: ‡c Hobart and William Smith Colleges, ‡d 2007 ‡e Scanned at 300dpi and saved in TIFF format; converted to PDF for catalog display.
  • If a viewbook, add the following, if not add the appropriate 655.
    • 655 7 ‡a Pamphlets. ‡2 AAT
    • 655 7 ‡a Viewbooks. ‡2 AAT
  • 856 should be the thumbnail for the cover
  • In the holding record 856

I suggest checking the record on Voyager immediately to catch mistakes in file names for display.

Let me know if you try it and like it. Or, as always, let me know if you have a better way.

I just had a great visit with two alumni student workers who I used to call the Bopsie Twins.  Nick Cream and Brian Schubmehl, Hobart Class of 2007 started working for me in their sophomore year and stuck with me until graduation.  We always had great fun together, due to similar tastes in music and humor.  They put together the Benjamin Hale Resource Guide for me.

It was great to hear of their adventures since they left!  Nick is in Japan, and Brian in Boston. I really miss having them around.

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