PDF Viewbooks

August 5, 2008

Here is the procedure I worked out for displaying our viewbooks in PDF format in our Voyager catalog.

In Adobe Acrobat 8, Pro

  • Combine files –>Add files
  • Select all the files for the photos in the viewbook
  • Move them so they are in the correct order
  • Select “Larger File Size” [near bottom of the window]
  • Click next
  • Review the files to make sure they are in the correct order, then click create
  • When conversion is complete, click save
  • Save to the server that handles photos [h.15v1920.pdf]

In cataloging here are the changes to the basic photograph template

  • 300 ‡a 1 ‡f Pamphlet : ‡b b&w ; ‡c 18 x 13 cm.
  • Delete 500 ‡a Title supplied by cataloger.
  • 533 ‡a Electronic reproduction. ‡b Geneva, N.Y.: ‡c Hobart and William Smith Colleges, ‡d 2007 ‡e Scanned at 300dpi and saved in TIFF format; converted to PDF for catalog display.
  • If a viewbook, add the following, if not add the appropriate 655.
    • 655 7 ‡a Pamphlets. ‡2 AAT
    • 655 7 ‡a Viewbooks. ‡2 AAT
  • 856 should be the thumbnail for the cover
  • In the holding record 856

I suggest checking the record on Voyager immediately to catch mistakes in file names for display.

Let me know if you try it and like it. Or, as always, let me know if you have a better way.


One Response to “PDF Viewbooks”

  1. anarchivist Says:

    I recommend not using HTML in MARC records. Instead, talk to your ILS administrators about adding this into the display. The Smithsonian does this with images in SIRIS, their online catalog. You can see an example of a record here: http://pastebin.com/fb5bf8c4 – note that the thumbnail URL is in the subfield 9.

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