Archives reorganization

March 25, 2010

If you’ve followed this blog for a while, you know what a strange organization we have in our archives.  We are now trying to address the problem, first by determining what we have that are actually college records.

Right now all of “archives” is labeled as the Geneva Collection. It has been defined as a whole as things having to do with the Colleges’ history, or the history of the local area.  Parts of the collection are

  • cataloged and barcoded and on book shelves [some published, some in notebooks]
  • G mss file: items in folders arranged by “call no.” in document boxes
  • G phot file: two filing cabinets of photographs that are in the process of being digitized and added to Voyager, the library online catalog
  • G pro file: programs
  • G al file: alumni information and publications
  • G fac file: faculty publications
  • G let file: letters
  • G inv file: invitations
  • G #ed collections: which are larger manuscript collections keep in file boxes

The problem is that what would be considered college records are just mixed in with everything else.

We are in the process of redefining the Geneva Collection to be published materials.  Having just finished an inventory, I am trying to identify and pull unpublished materials [i.e. committee minutes in binders] out of that collection.

I see much moving of stuff in the future for my student workers.

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One Response to “Archives reorganization”

  1. JR Says:

    I have a very similar collection at my small university, and I’m glad to hear that I’m not alone in the sea of disjointed collections. Thank you for your blog, it keeps me from feeling alone in the lone arranger world!


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