I just found out that Alumni House has a alumna  volunteer  who is scanning all of the yearbooks.  It sounds like she has been working on it for a while.  This is a  project we were considering outsourcing, should some funding come along.  I’ve asked how they are making the images available and how I could link the Archives web page to it.  It sounds like they are not currently available.  They are using them for reunions.  I’m hoping we can do a deal so I can get the images and make them available on ResCarta, once we have that up and running with the 6 years of digitized student newspapers we had done last spring and the online finding aids. I’m psyched about the idea of being able to search all of them at once.

If course the whole ResCarta project is waiting for IT to set up the new archives server.  I sure they don’t have anything better to do with their time. 🙂


We decided to do the display cases this month documenting the process we go through to  take our photos from the filing cabinets, to the Voyager catalog.  I took some snaps to show off the process.

Here is Kate Schuster preparing photos for scanning.Kate

And Jessica Julius scanning.

I just finished pulling together the student newspapers that hadn't been microfilmed yet. (1990-2006) What an interesting project that was. Our serials clerk gave up trying to track them a few years ago, though she was saving them. One year there were 4 "Issue No. 8"'s. Another year they didn't change the Vol. number until the 3rd issue. Another year they seemed to number the issues on a whim. I ended up with 146 issues and 1358 pages. In addition they changed the size and format 4 times since 1999.

I just sent my stats off to two vendors to get quotes. I asked for microfilm costs, scanning costs, OCR and indexing costs, plus the cost of scanning, OCR and indexing the years we already have microfilmed. (32 rolls) I'll be interested to see what I get.

The vendors I approached were Hudson Microimaging and Biel's Information Technology Systems.

We are also looking at the cost of scanning the yearbooks. I got an offer from Indus MIS,Inc. to do a sample yearbook. I just sent e-mail to ask where to send it. The William Smith centennial is coming up so we'll do the first vol. (My supervisor, Sara Greenleaf's suggestion.)

I made all these contacts at the WNYLRC Digitization Expo, so that was a very fruitful day.

I'll keep you up on the information I get back.

I went to the digitization expo yesterday and I’m back with lots to think about. I think it helped be get over my “post-vacation depression.” 🙂 Plus I got to see a number of people I haven’t run into in a while, and had a fun lunch.

I listened to four presentations and chatted with vendors. The fun is that I don’t seem to come back with facts to share but with ideas for projects. Here are the thoughts I scribbled all over my program. I’m interested in comments on how to proceed, or any other good ideas.

  • Have the images on my homepage change each time someone accesses it. We have about 1/3 of the photo collection online now, there must be a way to do this.
  • Add online exhibits to my page to create interest in special collections.
  • Does it matter if scanned photos are not in order on the CD’s? They are on the server and can be searched there by call number. That means, if I get a request for a scan, why not just stick in on whatever the current CD is? Or I guess I could to a folder for requested scans and put them all one one CD. What do you think?
  • We have been saving photos in TIFF format then re-saving as JPEG in two different sizes, display and thumbnail. Apparently it’s possible with some systems to convert for TIFF to JPEG2000 on the fly when uploading. That is worth tracking down.
  • I have students newspapers that need to be microfilmed. Now they can microfilm, digitize, OCR and index them at the same time. Perhaps we should look for money to do the old microfilm as well. I can see it being used a lot!
  • But then I believe we have a microfilm scanner upstairs somewhere. Perhaps I could put a student to scanning them. That’s step one at least.

Look at that, years of work from listening to Angela O’Neal of the Ohio Memory project, Pam O’Sullivan of Rochester Images, Peter Verheyen and Nicolette Schneider of SU Digital Projects and Stacy Person of UBdigit, and chatting with a few vendors.

Thanks WNYLRC!

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